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How to export data from another accounting system into OneSource – OneSource: Inventory for QuickBooks Online How to export data from another accounting system into OneSource – OneSource: Inventory for QuickBooks Online

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How to export data from another accounting system into OneSource

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The answer to this is usually a complex one, depending on which import services you purchased. In general, there are basically 3 ways to get your existing data into OneSource:

1.  Re-enter certain or all types of data from your old system into OneSource by hand: This is usually the most logical choice if:

  1. you do not want to purchase data conversion services (which are currently $1800 and up, depending on what types of data you want to be imported and/or the difficulty to get data out of your existing application, or if

  2. your data is largely inaccurate or obsolete and you believe entering all applicable data into OneSource would give your data a fresh start, or if

  3. you have a relatively small amount of data that could be re-entered by hand in a relatively short amount of time, or if

  4. your current application does not provide a way to export your data sufficient to your expectations/needs

2.  Re-Enter your a smaller portion of your data and pay OneSource to import a few of the largest lists (your  Customers, Suppliers, and Inventory Items).  This is usually the most logical choice if:

  1. you have large amounts of any type of data such as customer names, inventory items, a series of price lists/levels, etc, or if

  2. you simply do not have the time or the desire to re-enter large lists of records

  3. you do not mind re-entering your open Invoices and/or Sales Orders, open Bills, open PO’s, and open/unreconciled checks.

3.  Pay OneSource to import “nearly all” of your data.

  1. NOTE: Technically, due to certain differences in table and field structure, it is nearly impossible to import every single character from one system into another. Other difficulties exist in getting “all” of your data out of one system into another since your existing system is continuing to changing each hour of each day.  However, this is usually the most logical choice if:

  2. you have large amounts of open financial transactions (invoices, bills, and unreconciled banking transactions) and/or not enough time to re-enter the totals of each of these transactions by hand

Previous How to enter outstanding Banking transactions before going live with OneSource
Next How to Hand Enter Open A/P (Accounts Payable) Bills before Going Live with OneSource
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