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How to enter open AP Bills (Supplier or Vendor Invoices) before going live with OneSource – OneSource: Inventory for QuickBooks Online How to enter open AP Bills (Supplier or Vendor Invoices) before going live with OneSource – OneSource: Inventory for QuickBooks Online

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How to enter open AP Bills (Supplier or Vendor Invoices) before going live with OneSource

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High-Level Objective

Enter new Accounts Payable Bills that meet certain criteria in a special way so that the Bills can be tracked in OneSource without being posted to the GL again (since they are already included in a Beginning Balance Journal Entry).

Step by Step – Bill Creation:

  • Create a Bill like you would any other Bill.
  • In this unique instance, make sure that both of the Debit and Credit GL accounts are to the Accounts Payable GL account. (Its kind of hard to explain ‘why’, but the short answer is the ‘value’ of the total Accounts Payable is (or will be) posted to General Ledger when you enter your Balance Sheet as a beginning balance journal entry).
  • Be sure to leave the Discount Taken as $0.00 (even if the original Bill had an early payment discount).

Note: You can post all of the Bills to the GL in one single batch using the Batch Post GL Transactions form.

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Next How to enter open AR Invoices before going live with OneSource
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